Hotel Preventive Maintenance Software
Automate the Work That Keeps Things Running
Unifocus makes preventive maintenance simple to schedule, easy to complete, and fully trackable. From HVAC checks to elevator inspections, the system automates recurring tasks, assigns the right technician, and ensures your property stays compliant, operational, and guest-ready.
No more tracking PMs on spreadsheets or trying to remember when something was last serviced. With Unifocus, your team can focus on the fix — not the paperwork.
Set It Once. We’ll Keep It on Track.
Automated Scheduling by Asset, Area, or Frequency
Preventive maintenance tasks are generated automatically based on asset type, maintenance history, or calendar-based rules.
Schedule Triggers Include:
- Time-based (weekly, monthly, quarterly, annual)
- Usage-based (hours run, guest stays, cycles)
- Warranty or compliance requirements
- Asset-specific service intervals
Use Cases:
- HVAC filter replacement every 30 days
- Monthly elevator system checks
- Quarterly deep clean of public area carpets
- Pool chemical system monitoring every 3 days
Give Every Tech the Same Clear Instructions
Task Templates for Consistency and Efficiency
Each PM task includes a customizable checklist, ensuring nothing gets skipped and every step meets brand or property standards.
Templates Can Include:
- Task checklists and step-by-step procedures
- Estimated time to complete
- Parts and tools required
- Safety or lockout/tagout instructions
- Escalation flags for discovered issues
Why It Matters:
Creates consistent, verifiable maintenance — no matter who’s on shift.
Get the Right Person on the Right Task
Technician Assignment and Workload Balancing
Unifocus assigns PMs to technicians based on shift coverage, skillset, and task load — with the ability to manually adjust or bulk assign.
Assignment Tools:
- Auto-routing by location or asset ownership
- Visual calendar of upcoming PMs
- Drag-and-drop reassignment if workloads shift
- Team-level capacity planning
Outcome:
Keeps teams productive without overloading them — and ensures PMs never slip through the cracks.
Complete, Confirm, and Document From the Field
Mobile Execution and Real-Time Tracking
Technicians use the mobile app to complete PMs just like work orders — with live updates, documentation, and asset tagging.
Features Include:
- Checklist completion tracking
- Notes, photos, and parts usage logging
- Option to flag follow-up repairs or service tickets
- Auto-updated asset maintenance history
Show What’s Been Done — and What’s Coming Up Next
Preventive Maintenance Reporting and Compliance Logs
Unifocus gives engineering leads and property managers full visibility into PM performance across all departments and locations.
Reporting Includes:
- PM completion rate and overdue log
- Time-to-complete by technician or task
- Cost and labor tracking
- Asset-level maintenance history
- Audit-ready compliance logs
Use Cases:
- Ensure regulatory and brand compliance
- Improve asset uptime
- Justify capital replacement decisions with historical data
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