Smart, Rule-Based Scheduling for Hotels and Resorts
Automated Scheduling
Unifocus Smart Scheduling transforms how hotels build, manage, and adapt staff schedules. Powered by real-time forecasts, your labor rules, and employee preferences, our intelligent engine creates optimized schedules in seconds — reducing manual effort while increasing compliance, flexibility, and fairness.
What we bring to the table
Forecast, schedule, and optimize across:
- Multiple locations and rooms
- Multiple revenue centers
- Weather, seasonal shifts, and events
- Compliance requirements
- 15-minute increments, by job and sub-job
We bring together:
- Real-time data and AI-powered business intelligence insights
- Efficient workflows across multiple departments
- Best in class tools for Managers, Team Members and Management
- Integrations with HR, payroll and PMS systems
From your phone and tablet:
- Create Schedules, swap shifts and message team members
- Clock in and out
- Get paid and receive tips
- Access workflows and assigned tasks
- Give workplace feedback
What Makes Unifocus Scheduling Different
Forecast-Driven. Rule-Compliant. Mobile-Ready.
Unlike static scheduling tools, Unifocus creates a live connection between labor forecasts, employee data, and business rules — producing schedules that adapt as demand shifts.
- Demand-based shift planning driven by predictive forecasting
- Automated scheduling aligned to labor standards and CBAs
- Shift bidding, swapping, and requests via mobile
- Real-time alerts for rule violations or coverage gaps
Build Schedules That Follow the Rules — Automatically
Labor Rules and Compliance Enforcement
Unifocus incorporates brand policies, wage & hour laws, union agreements, and operational rules into every schedule. This reduces risk and standardizes labor practices across properties.
Automated Support For:
- Meal and break planning
- Overtime and double-time limits
- Consecutive shift and rest period enforcement
- Skill-based and seniority-based scheduling logic
From Days of Scheduling to Just Minutes
Manager Tools That Save Time
Unifocus equips managers with visual scheduling tools that make adjusting and finalizing rosters fast and intuitive.
Manager Capabilities:
- Auto-generate shifts with one click
- Drag-and-drop interface for shift edits
- Assign by team, role, or skill
- Set rules for call-outs, last-minute changes, or shortages
- Visibility into scheduling costs and hour totals in real time
Empower Staff Without Losing Control
Employee Self-Service and Mobile Access
Through the Unifocus mobile app, team members can engage with their schedules — improving satisfaction while reducing manager workload.
Mobile Features for Staff:
- View published schedules in real time
- Submit availability and PTO requests
- Bid for open shifts based on rules
- Request swaps and track approvals
- Receive push notifications for updates
Result: A better scheduling experience that supports both flexibility and fairness.
Stay Agile, Even When Plans Change
Real-Time Adjustments and Alerts
Hospitality moves fast — and so should your schedules. Unifocus helps teams adapt to last-minute changes while maintaining compliance and coverage.
Built-In Flexibility:
- Variance alerts for under- or over-staffing
- Shift drop and pick-up notifications
- Real-time approval workflows
- Dynamic rebalancing options across departments
Standardize Scheduling Across Brands, Properties, or Regions
Enterprise Scheduling at Scale
For hotel groups and management companies, Unifocus provides the tools to create consistency and visibility while allowing for local control.
Enterprise Capabilities:
- Cross-property visibility and controls
- Role- and region-based access
- Template-based scheduling for common labor models
- Shared pool scheduling and coverage support
Reduce Labor Costs, Improve Fairness, and Streamline Ops
Scheduling Outcomes You Can Count On
Unifocus clients report:
- Up to 80% time saved on scheduling
- 2x increase in schedule accuracy
- Stronger team satisfaction and reduced call-outs
- Significant reduction in compliance violations
One Suite. Every Solution.
Ready to Build Schedules That Practically Build Themselves?
Whether you're managing a luxury resort, urban hotel, or multi-brand portfolio, Unifocus adapts to your needs. Start with one module or implement the full suite — and grow from there.
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