Flexible, Accurate Time Capture for Hotels and Resorts
Accurate Clock-Ins Built for Hospitality Teams
Unifocus delivers time capture tools designed for the realities of hospitality. Whether your team members are arriving at a staff entrance, heading to their department, or clocking in from their mobile device, our system ensures every punch is logged accurately, securely, and in compliance with your policies.
By supporting a range of time capture methods — including biometric terminals, shared kiosks, and GPS-enabled mobile apps — Unifocus helps hotels minimize time fraud, reduce manual corrections, and streamline payroll processing.
What we bring to the table
Forecast, schedule, and optimize across:
- Multiple locations and rooms
- Multiple revenue centers
- Weather, seasonal shifts, and events
- Compliance requirements
- 15-minute increments, by job and sub-job
We bring together:
- Real-time data and AI-powered business intelligence insights
- Efficient workflows across multiple departments
- Best in class tools for Managers, Team Members and Management
- Integrations with HR, payroll and PMS systems
From your phone and tablet:
- Create Schedules, swap shifts and message team members
- Clock in and out
- Get paid and receive tips
- Access workflows and assigned tasks
- Give workplace feedback
Let Teams Clock In the Way That Makes Sense for Their Role
Multiple Time Capture Methods for Every Operation
Unifocus supports the diverse working environments of hotels, offering flexible clock-in options that suit everyone — from housekeeping to banquets to engineering.
Use Cases:
- Front desk agents clock in at POS terminals
- Housekeepers use mobile clock-in from service hallways
- Engineers clock in at biometric stations in back-of-house areas
Enable Flexibility Without Sacrificing Control
Mobile Time Capture with Geofencing
Unifocus gives teams the ability to clock in from mobile devices — with guardrails to protect accuracy and prevent time theft.
Capabilities:
- Enable mobile clock-ins for authorized users or roles
- Configure geofenced locations to limit punch radius
- Trigger alerts for early/late punches or out-of-bound activity
- View real-time punch maps and status across properties
Benefits:
- Great for mobile staff (minibar, engineering, valet)
- Reduces lineups at clock-in stations
- Empowers teams while ensuring accountability
Fast, Secure, and Auditable On-Site Options
Terminal-Based Clock-Ins
For hotels that prefer on-premise time capture, Unifocus supports:
- Biometric Clock-Ins: Fingerprint or facial recognition ensures identity validation
- PIN or Badge Entry: Flexible for shared terminals or temporary staff
- Clock Zones and Grace Periods: Prevent early punches and align with policy
- Punch Prompts: Add custom messages for health checks, tips, or shift notes
Configure Rules That Match Your Policy — Down to the Minute
Time Rounding and Punch Rules
Unifocus allows properties to define exactly how punches are calculated and recorded.
Examples of Configurable Rules:
- Round to nearest 5, 10, or 15 minutes
- Define early and late punch windows
- Grace period thresholds and visual alerts
- Auto-flagging of missed, duplicate, or suspicious punches
Result: Accurate payroll data, fewer corrections, and a consistent experience across the team.
Analytics Include
- Exception type frequency by team or property
- Overtime trends by shift, role, or manager
- Missed break analysis by department
- Exception resolution time tracking
Use Cases
- Identify chronic late starters or missed punches
- Highlight scheduling patterns that drive OT
- Show regional or departmental outliers
Know Who’s In, Who’s Late, and Who’s Missing — in Real Time
Live Punch Visibility and Dashboarding
Manager Dashboard Includes:
- Live roster view of current shift activity
- Color-coded alerts for missed or late punches
- Cross-department filtering and drill-downs
- Actionable notifications for exceptions
Why It Matters:
Stay ahead of labor gaps, shift handovers, and compliance risks — before they impact guests.
Fast, Flexible, and Property-Proven
Designed for Hospitality’s Pace and Structure
Unifocus Time Capture is:
- Built for 24/7 operations
- Tested across luxury, resort, casino, and economy brands
- Easy to train, adopt, and manage
- Designed to support multi-lingual, multi-property teams
One Suite. Every Solution.
Ready to Modernize Time Capture Across Your Property or Portfolio?
Whether you're managing a luxury resort, urban hotel, or multi-brand portfolio, Unifocus adapts to your needs. Start with one module or implement the full suite — and grow from there.
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