Unifocus Inventory Management
Built for Real Operations — and Real-Time Service
Unifocus Inventory gives hotels a smarter way to manage the things that matter — from rollaway beds and cribs to maintenance supplies and replacement parts. Whether you're trying to speed up guest requests or reduce restock waste, Inventory helps you track usage, prevent shortages, and keep every department aligned.
Designed for both single properties and multi-location hotel groups, Inventory is fully integrated with Unifocus Maintenance, Housekeeping, and Service workflows, creating a complete operational ecosystem.
What we bring to the table
Forecast, schedule, and optimize across:
- Multiple locations and rooms
- Multiple revenue centers
- Weather, seasonal shifts, and events
- Compliance requirements
- 15-minute increments, by job and sub-job
We bring together:
- Real-time data and AI-powered business intelligence insights
- Efficient workflows across multiple departments
- Best in class tools for Managers, Team Members and Management
- Integrations with HR, payroll and PMS systems
From your phone and tablet:
- Create Schedules, swap shifts and message team members
- Clock in and out
- Get paid and receive tips
- Access workflows and assigned tasks
- Give workplace feedback
Never Lose a Rollaway Again
Check-In / Check-Out Tracking for Reusable Items
Capabilities
- Check-in/check-out workflow with timestamps
- Tag by item type, location, and condition
- Real-time visibility across shifts
- Alerts for overdue returns or missing items
- Link to service or housekeeping tasks automatically
Use Cases
- Housekeeping checks out availability of inventory like a crib requested by the guests.
- Front desk sees available rollaways during check-in
- Engineering notes condition issue during return and triggers a repair task
Tie Inventory Directly to PM Tasks
Preventive Maintenance Supply Coordination
Unifocus connects Inventory with Preventive Maintenance, so engineers know exactly what parts they need before they start — and you know what to reorder before it runs out.
FEATURES
- Assign supplies to recurring PMs by asset
- Auto-deplete inventory when task is completed
- Alert managers when supplies fall below threshold
- Centralize procurement for scheduled maintenance
Know What It Cost to Fix — Not Just Who Fixed It
Materials Tracking for Reactive Work Orders
For every work order, Unifocus tracks materials used alongside labor — so you get a full picture of maintenance costs.
REPORTING INCLUDES
- Parts used by task, technician, or asset
- Material cost per room or repair type
- Inventory usage trends and restock timing
- Spend visibility for purchasing and budget reviews
One View. Every Location. Smarter Planning.
Multi-Property Stock Visibility and Resource Sharing
For hotel groups and brands, Inventory supports property-level control with regional visibility — making it easy to shift resources or order strategically.
ENTEPRISE FEATURES
- View stock levels across locations
- Tag items as shared or restricted by site
- Set local reorder thresholds and vendor rules
- Transfer or reserve inventory across properties
Why It Matters
Supports bulk ordering, reduces rush procurement, and helps teams help each other — especially during high occupancy or event periods.
See What’s On Hand — and What It’s Really Costing You
Integrated Inventory Reporting and Forecasting
Unifocus gives you the tools to manage inventory like an asset — not just a supply closet.
ANALYTICS INCLUDE
- Current inventory by item, category, or location
- Usage by department, shift, or asset
- Restock alerts based on usage patterns
- Material cost forecasting tied to maintenance activity
- Loss prevention tracking and item condition trends
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